F&S Dashboard: St. Benedict Prep Faculty & Staff Weekly Newsletter
Parish Administration (Finance, HR and Facilities)
Open Enrollment Information (May 15, 2017 through June 6, 2017)
Benefits Open Enrollment for July 1, 2017 through June 30, 2018
For eligible employees
Open Enrollment period started on Monday, May 15 and ends on Tuesday, June 6. This year, the archdiocese is once again requiring a “positive enrollment” vs. “passive enrollment.” This means that whether or not you wish to make any changes to your plan coverage, ALL benefit-eligible employees are required to login to MyEnroll.com during this open enrollment period to verify coverage.
If you do not have a username/password and need assistance creating one, please view the document HERE
Once logged in, you will need to go through a series of screens:
1) To get started click “Go” in the pink Annual Open Enrollment box
2) Read the information on the next screen and click “Begin Your Enrollment.”
3) Review and correct your demographic information. If you find incorrect information that cannot be changed by the user, please let me know since that information can only be changed by an administrator in the payroll system. Please be sure to add your e-mail address to the system, both a personal and your St. Benedict e-mails ideally. Also, be sure to double check your social security number.
4) Review, add or delete any dependents
5) Health Insurance page
6) Dental page
7) Supplement Life Insurance page – Please note: as a benefits-eligible employee, you already receive a one-time salary life benefit free of charge. This page is solely for supplement insurance. Therefore, adding 1x’s your salary is doubling your life insurance amount based on your current salary.
8) Short Term Disability – This is used in the event that you need to take a leave of absence.
9) Health Care and Dependent Care Flexible Spending Accounts – Please view the web links below showing what is covered under such plans. There are calculators online to assist you in determining what the best deduction amount would be.
Health Care – Link of approved expenses
Health Care – Tax savings
Contributions you make to your FSA are not subject to federal income taxes or social security taxes. In most instances, there are no state taxes taken out either. The amount you may save depends upon:
· The amount you put into your FSA
· The tax percentage you would normally pay on that money (tax bracket)
Let's say you want $2,000 taken out of your paycheck this year to put into your FSA. The money you direct to your FSA is taken out of your check before taxes are taken out. That reduces your taxable income by $2,000.
Let's say you normally pay 30 percent in federal, social security and state taxes on your income. In this example, you would enjoy a tax savings of 30 percent of the $2,000. In other words, you could get a $600 tax savings on the $2,000 you directed to your FSA.
Dependent Care – Link to tax benefits and guidelines
10) Pre-tax/Post-tax screen – always choose PRETAX
11) Beneficiaries – Here you can name one person as a 100% beneficiary, or you can name multiple people with percentage breakdowns. For those with a Will or trust, you can name your trust as a primary or secondary beneficiary. It does not have to be a person.
12) At the end, you can review and then accept your changes. If you wish to make changes, you can go back at any time, presuming it is before the end of the open enrollment period.
Every benefits-eligible employee will receive a packet from the archdiocese about open enrollment information. Should you have any questions or concerns at any time through this open enrollment period, I strongly urge you to talk with me. The information and selections that you make will remain in effect for the full year which means careful consideration needs to be made for these important possibly life-altering decisions.
New Medical Benefit Plan ID Cards for HMO Plan Enrollees
All employees who enroll in either HMO Illinois or Blue Advantage HMO will receive new ID cards in the mail. These cards will contact updated information and new plan numbers. Once you receive them, please discard any old cards. Be sure to show your new ID card when making your first doctor visit after July 1.
Monthly Employee Contribution Rates
The archdiocese is pleased to announce that the monthly rates for HMO Illinois and Blue Advantage HMO will remain the same. However, the PPO rate will be increasing, but far below the national average increase. The rates for PPO single coverage will increase $6 from $92 to $98. PPO family coverage will increase $20 from $523 to $543. Dental and prescription coverage rates will also remain at the current pricing.
A few notes:
- Outside of this open enrollment period, the only time an employee can add or drop coverage or dependents is through Qualifying Life Events which includes marriage, divorce, the birth or adoption of a child. For those of you covered under your parent’s insurance, your 26th birthday is considered a qualifying life event. This means if you turn 26 later this year, you do not need to sign up for coverage now. Rather, you can sign up a month before your 26th birthday.
- For those of you not returning at the end of the school year, please note that your coverage terminates on June 30. It does not extend through the summer months. Contact me if you need extended coverage for the summer months or have questions about the program and its costs. For those transferring to other archdiocesan parishes or schools, your benefits transfer to the new location on July 1.
- For those of you renewing your contracts for next year, your coverage does continue through the summer months. However, please note: This is important! Should you at any time decide to leave and break your contract for the next school year, you are financially liable for ALL expenses associated with both payroll and benefit coverage after June 30. The parish cost for employee health insurance is $850 per month. You will be responsible for reimbursement to the parish for this amount along with any salary amounts paid after June 30 (starting with the July 1 payroll)
- For those of you not already receiving health coverage through the archdiocese, please contact me to let me know your plans for the next year. We are currently revising our parish-wide budget for next year, and having the knowledge of how many employees will be added to our health plan makes a great deal of difference in our projections.
- It should be noted that certain morality clauses exist with our health plans, mainly in the areas of infertility and family planning. Those areas are NOT covered under our health care plan with the archdiocese.
Prudential (403b) Information
As you already know, the archdiocese recently switched providers for our 403b annuity and retirement accounts. The MassMutual investments created for employees based on potential retirement year will transition over to Prudential with no changes. The transition requires you to do nothing. However, Prudential has many new investment opportunities that were not available with MassMutual. You are encouraged to read through the linked document for more information about the program. You can also create an online account with Prudential to view your account status, balance information and investment choices. If you had an online account with MassMutual, this account will no longer be active
Request Tracking Forms (Checks, PCards, Deposits)
Parish Check Request Form (please print on green paper)
Parish PCard Receipt Submission Form (please print on blue paper)
Deposit Tracking Record (white paper)
Memo regarding 27th pay for contractual employees (2016-17)
The first paycheck for the next contract year is Friday, July 1, 2016. During this new fiscal year, the calendar aligns itself with 27 pay periods within the same fiscal year ending June 30, 2017. What does this mean for contracted employees? Your contract salary and any additional stipend amount will be paid out over 27 payrolls instead of the usual 26 payrolls. Please note: because of this extra payroll, your net pay per paycheck may be less than in the last contract year (even with the annual increase in salary). However, your gross pay will be paid in full in the 27th payroll.
For second-year teachers, please remember that your salary during the last contract year was paid out over 22 pay periods, not 26. Therefore, you will see a larger decrease in your salary and stipend net pay per paycheck since your contract will be paid out over several more pay periods
During the months of July, December and June, there will be three payrolls. For those with medical and dental benefit deductions, those benefits will continue to be deducted over the first two payrolls of each month. The third payroll of those months will contain no medical or dental deductions; and some elected benefits, i.e. disability insurance, etc.
If you have any questions or concerns, please contact Geoff Pautsch at x203 or email@example.com
Paid Holiday Schedule for 2016-17
Monday, July 4, 2016 – Independence Day
Monday, September 5, 2016 – Labor Day
Thursday, November 24, 2016 – Thanksgiving Day
Friday, November 25, 2016 – Day after Thanksgiving
Monday, December 26, 2016 – Day after Christmas
January 2, 2017 – Day after New Years’
April 14, 2017 – Good Friday
May 29, 2017 – Memorial Day
Additional holidays for school only employees:
October 10, 2016 – Columbus Day
January 16, 2017 – Martin Luther King, Jr. Day
February 20, 2017 – President’s Day
Archdiocesan holiday policy: Paid holidays are made available to all benefit-eligible employees. Paid holidays are compensated in accordance with an employee’s regular schedule for the above dates (i.e. if you are not scheduled to work on Fridays, you will not be paid for any holidays that fall on a Friday). Employees who are required to work on a paid holiday are to be given an alternate date off with pay, within a given time frame, as determined by the Pastor
Online Payroll Access
To login to the online portal, go here. To create an account, go here. All the information needed to create an account is located on a recent paycheck. If you need assistance or are missing information, please contact Geoff (contact information below).
Any questions regarding this information or any other payroll or benefit-related information, please contact Geoff Pautsch, Director of Finance at firstname.lastname@example.org or at x5109.
Use of Sales Tax Letter
It is imperative that all employees and volunteers of the parish who make purchases on behalf of the parish/school do so using the sales tax exemption letter. Download a copy here. Please make sure that your ministry or classroom volunteers purchasing items for the parish or school has a copy of this letter. As per archdiocesan and parish policy, sales tax will not be reimbursed as part of the check request. This policy will be strictly enforced going forward. To view a copy of the archdiocesan policy regarding the use of this letter, download a copy here. Thank you for your adherence to this policy. Any questions should be directed to Geoff Pautsch, Director of Finance.